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email: organizational guidelines

Organizations usually have their own guidelines governing the sending of email. These concern such matters as the following:

  • the purposes for which email may be used (no commercial or social notices, for example);
  • projection of the corporate image and logo;
  • languages to be used in official documents;
  • standard of language used (grammar and style);
  • legislative requirements (such as those of the Copyright Act, the Privacy Act and the Federal Identity Program, in the case of federal government documents);
  • obtaining the necessary approvals (in the case of widely distributed messages); and
  • avoidance of Internet links to potentially controversial or politically sensitive sites.